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LIBRARY

REGULATIONS

Aim

Article 1- These instructions have been issued to determine definitions, working principles and conditions with respect to the use of the library services of Adapazarı ENKA Schools Library.

Scope

Article 2- These instructions encompass the functioning of the Adapazarı ENKA School Administrations, and the School Libraries under these administrations, and the principles governing the activities and work related to them.

Definitions

Article 3- The definitions for the purposes of these instructions are as follows:

  1. School: Adapazarı ENKA Schools,
  2. Unit: units under Adapazarı ENKA Schools,
  3. Library Committee: the committee commissioned by the School Principal and founded under the chairmanship of the School Assistant Principal,
  4. Library: Adapazarı ENKA Schools Library,
  5. Service: Area of responsibility in which a service is provided,
  6. Material: All kinds of usable sources of information in the library,
  7. User: Teachers, students and employees of the organisation and out-of-school users that benefit from the library.

Founding Aims

Article 4-Libraries are organisations founded with the aim of carrying out research related to  the education and learning provided by the schools with which they are affiliated and meeting their education and learning needs.

To accomplish this aim, the school library,

  1. provides all necessary information and documentation.
  2. organises and presents information and documentation for the use of all researchers, students, teachers and employees,
  3. provides intra and extra organisational services for users at all levels in order to ensure the best use of the current sources of information.

Administration

Article 5- The library services of Adapazarı ENKA Schools are organised and conducted by the Library Committee and School Directorate within the framework of the provisions of this instruction. The library committee conducts its activities under the chairmanship of the Assistant Principal. The committee is made up of teachers selected from the various departments within the school and a librarian.

Article 6-The duties of the Library Committee are as follows:

  • The Committee prepares the necessary regulations, instructions, plans and programmes for the smooth conduct of the library and documentation services.
  • The Committee keeps track of all the developments in the field of librarianship and decides on the classification system to be used for all publications in the library, with the support of specialised personnel. It discusses the innovations in this area on the basis of reports presented regularly by the specialised personnel, and seeks to make innovations in the library.
  • The Committee directs the activities of the library through the annual activity report and budget.
  • The Committee collaborates with all the teachers serving in the various departments of the school at the end and beginning of the school year, with a view to acquiring new materials and removing existing materials from the library.
  • The Committee is responsible for organising the use of the library outside school hours.
  • The Committee makes the necessary efforts to replace books that are lost, worn out and borrowed but not returned.
  • The school library organises the introduction of the collection to the surrounding schools, universities and other potential users.
  • It collaborates with the relevant departments with regard to the reading of publications and viewing of TV programmes that affect the development of students. It collaborates with the counselling and guidance department for the selection of all the publications to be followed by the students.
  • It determines the scope of the e-library collection.
  • It takes decisions to make the physical arrangements of the library more convenient and to monitor the implementation process.

Article 6.1-Duties of librarians

  • To supervise library activities
  • To coordinate orders of publications
  • To notify the relevant departments of user applications and requests
  • To coordinate annual programmes of work with the heads of the departments concerned
  • To fulfil the duties assigned to it by the administrator responsible for the library (the School Principal)
  • To teach library skills to students and to develop their skills further
  • To record all publications (books, magazines, VHSs, DVDs, CDs, VCDs) in the library database
  • To carry out the bibliographical classification
  • To imprint materials with the stamp of the organisation
  • To paste barcodes and back labels
  • To shelve publications in their appropriate places
  • To keep track of periodicals
  • To follow the systematic order of the shelves
  • To  introduce the library collection to users inside and outside the school
  • To notify the relevant departments and other users about newly arriving publications
  • To present reports and statistics about the use of the library to the relevant units on a regular basis
  • To open the library to use in the morning and to close it in the evening

Article 6.2- Duties of the library assistant

  • To teach library skills to students and to develop their skills further
  • To record all publications (books, magazines, VHSs, DVDs, CDs, VCD)s in the library database
  • To carry out the bibliographical classification
  • To imprint materials with the stamp of the organisation
  • To paste barcodes and back labels
  • To shelve publications in the appropriate places
  • To keep track of periodicals
  • To follow the systematic order of the shelves
  • To introduce the library collection to users inside and outside the school
  • To notify the departments concerned and other users about newly arriving publications
  • To present reports and statistics about the use of the library to the relevant units on a regular basis
  • To open the library to use in the morning and to close it in the evening

Article 7- Library services

Technical Services

  1. Provision Service: To ensure the acquisition and development of materials by selecting and purchasing, receiving donations and replacing existing items in such a way as to create a collection of books and other materials that support the education and learning within the school and contribute to research activities.
  2. Cataloguing and Classification Service: To carry out the cataloguing (A.A.C.R. Anglo-American Cataloguing Rules) and classification (Dewey Decimal Classification System) processes of materials in the library in accordance with the most appropriate system.
  3. Periodicals Service: To acquire publications by selecting and purchasing them, receive donations and replace existing materials in such a way as to create and develop the periodicals collection, and to present it for use in an orderly manner
  4. Bookbinding and Repair Service: To ensure the repairing and binding of the library materials
  5. Educational Technologies Service: To carry out the activities necessary for the establishment of an e-library that will provide school students, teachers, students from other schools and other users with the opportunity to carry out research through the web-based internet address of the school, thus ensuring easier and more continuous access to the library, and to conduct all related initiatives

Reader Services

  1. Reference Service: To ensure that users within and outside the school are informed about the library collection and its use. This service is responsible for organising in-service training programmes, carrying out the bibliographical scanning that facilitates the use of library materials, and conducting information services by notifying users of newly acquired publications.
  2. Lending Service: To ensure and keep track of the circulation of the library collection within and outside the library, and to exchange resources with other libraries.
  3. Audio-visual Service: To make audio-visual tools and equipment available for use in a certain order in support of education and to maintain the materials.

Article 8-

  1. Teachers, administrative staff and students may benefit from the library within the framework of the principles set forth in these instructions.
  2. The library is open to the surrounding schools, universities and other researchers. However, these users may not borrow materials from the library.
  3. The readers who make use of the library and reading room are responsible for showing the materials they hold to the librarian. All necessary measures will be taken against those who try to take materials out without permission.

Article 9- Adapazarı ENKA Schools students, teachers and administrative staff may borrow books from the library.

  • The number of materials that can be borrowed by students, teachers and administrative staff, and the periods for which they may be borrowed, shall be determined by the Library Committee.
  • Books may be reserved in case they are needed by other users. If the reserved books are not taken within 7 (seven) days after notification, the reservation process is cancelled and the book is lent on a first comer basis.
  • There are several user groups in the library. The numbers of materials that can be borrowed by each group and the periods for which they may be borrowed are as follows:

Students: 3 books for 15 days, 1 old periodical for 4 days

Administrative staff: 5 books for 30 days, 1 old periodical for 4 days

Teachers: 10 books for 60 days, 1 old periodical for 4 days

  • Readers may not borrow further materials until and unless they have returned the material they borrowed previously at the end of the permitted period.
  • If the borrowed materials are reserved, they may not be renewed.
  • The Library Committee may require readers to return material before the borrowing period expires.
  • Materials may not be borrowed using the library card or identity documents of another person.
  • Users are responsible for the condition of the materials they borrow and for returning them within the permitted period.

Article 10- The materials below may not be lent outside of the library:

  • Basic Reference Sources, Dictionaries, Latest issues of Periodicals, Special Collections and CDs, DVDs, Laser Discs and VHS Tapes,
  • Manuscripts and printed rare works,
  • Cartographic materials (atlases, maps, models etc.),
  • Reserved books,
  • Works that have become few or those without spare copies, as determined by the units,
  • Collection items, art materials etc.,
  • Other materials deemed not physically suitable to be taken out of the library.

Article 11-

  1. Students who leave the school or graduate from it and teachers who leave the school either temporarily or permanently are obliged to return all the materials they have borrowed and to obtain a certificate of discharge from the library.
  2. Users are responsible for the condition of the materials they borrow and for returning them within the permitted period.

Article 12- 

In cases where borrowed material is lost or damaged, the borrower must buy the same material or its equivalent.

Article 13-

Certificates are given to students at regular intervals in collaboration with school units in respect of their performance in developing a conscientious reading habit. The certificates to be given are as follows:

  • Conscientious book reader certificate
  • Conscientious magazine reader certificate
  • Conscientious newspaper reader certificate

Article 14

These instructions come into effect on the date on which they are approved by the Adapazarı ENKA School Directorate.

Article 15

The provisions of these instructions are executed by the Adapazarı ENKA Schools Directorate.

While selecting sources of information to be included in the Adapazarı ENKA Anatolian High School Library collection, the following criteria are taken into consideration.

General Criteria

  • The content of the resource should comply with the Constitution of the Turkish Republic, its laws and the philosophy of Adapazarı ENKA Schools.
  • The language and content of the resources should be in accordance with the programmes of Adapazarı ENKA Schools.
  • The resources should form a continuum with other resources on the same subject that are already in the library’s collection.
  • The authors of the resources or the persons who prepared them for publication should be nationally or internationally accepted.
  • They should appear in bibliographies.
  • The views of critics and of the library board should be consulted.
  • The physical quality of the resource should be borne in mind.
  • The cost of the resource is a factor of consideration.

Special Criteria

  • Priority is given to works of authors and producers that are considered authorities in their fields,
  • Resources of creative, literary and artistic merit are preferred,
  • Rare works may be acquired.
  • Importance is attached to acquiring works that take a different, unique or creative approach to their subject matter.

Materials that meet the general and special criteria above are included in the library collection.

Adapazarı ENKA Schools Library accepts donations of publications on the condition that they comply with its criteria for publication selection. No fee or grant shall be provided in exchange for the donations received. For the donations, the School Directorate writes a letter of thanks to the donating organisation or person, and information is recorded about the donor and the time of the donation. In case an organisation or a person donates a collection including more than one material, the Adapazarı Anatolian High School Library has the right to make a selection among these publications and to exclude those resources that do not comply with its publication selection criteria.