ENKA Sports, Education and Social Aid Foundation
The Explanations Regarding the Personal Data in Kocaeli Private ENKA Vocational And Technical Anatolian High School, Kocaeli Private ENKA Science and Technology High School
As ENKA Sports, Education and Social Aid Foundation Kocaeli Private ENKA Vocational And Technical Anatolian High School, and Kocaeli Private ENKA Science and Technology High School (the “Institution”), we consider the security of your personal data and give high importance to process and keep all kinds of personal data of all people related with the Institution including the ones benefiting from our services as an Institution in accordance with Personal Data Protection Law #6698 (“KVK Law”)
Within this scope and according to the Personal Data Protection Law #6698 (“KVKK”), we, as ENKA Sports, Education and Social Aid Foundation Kocaeli Private ENKA Vocational And Technical Anatolian High School, and Kocaeli Private ENKA Science and Technology High School, as the responsible of the data, your data will be recorded, kept, updated, shared with/transferred to the third people as permitted by the law, all necessary administrative and technical precautions are taken to ensure the security of your personal data and not to allow unauthorized people to have access to it.
1) Which data to be processed;
Regarding you and your child to have the service from our school, we collect the information such as name, last name, address, telephone number, e-mail, decree absolute, information regarding the family status, nationality, religion, decisions regarding custody, grades of your child, professional and educational background, your workplace, your ID information, the information on the siblings of the child (“personal data”) as well as other information to be required to provide the services as part of the agreement we signed with you. Moreover, the health, inoculation and blood type information to be shared by you are also collected so that our school doctor can respond and they can be shared with authorized health staff and competent authority.
In addition to the documents stated above, as all of our students are educated with full scholarship in our school, in case of need, the deed of the house that you are living in, information and documentation about rent, going rate of rent, information about vehicles and properties, all information about your assets, salary and monthly income information, information about your other children, information concerning you and your child’s health, information about the taxes that you pay will be collected in order to assess your financial aid/scholarship application and this information can be shared with the authorized departments and offices related to this matter.
2) Method and Legal Reasons of Collecting Personal Information
Your personal information can be collected in verbal, written or electronic format by the units and offices of ENKA Sports Education and Social Aid Foundation and ENKA Community companies via our web site, internet applications and mobile applications.
Your personal information is collected through the channels stated above in order to allow our Institution to provide education and other services in addition to providing services about different commercial activities or contracts, in order to meet all the legal liabilities in the contracts that you and/or we have drawn up. In this framework, your – parents’ – and your child’s personal information may be processed and transferred with the reasons below because of the reasons stated in the 3rd article of this text.
- It is legally compulsory,
- It is directly related to establishing or execution of a contract,
- It is necessary to meet legal liabilities,
- It is compulsory to establish a right, to execute that right or to protect it,
- Presence of a legally legitimate interest of ENKA Schools about your personal information in a way that it should not damage your rights and freedoms.
3) Purposes of Processing Personal Information
Your and our students’ personal information can be collected by ENKA Sports Education and Social Aid Foundation in accordance with the regulations automatically or non-automatically for providing education and other services in addition to providing services about different commercial activities or contracts, in order to meet liabilities in the contracts that you and/or we have drawn up; for planning, statistics, customer satisfaction studies and security, and to allow you to benefit from the services that are provided by our Institution or by third parties who have a business relationship with our Institution.
4) Why and with whom can the Processed Information be shared
In accordance with the relevant regulations of the Protection of Personal Information Law and within the framework of the services given and the contracts that are signed, your personal information that is collected by our institution can be shared with the Ministry of Education, SGK, Ministries, judicial authorities and other authorized institutions, our business associates; with contracted real or corporate entities in order to ensure the continuity of the services that we provide, our suppliers, our Legal and Financial Consultants, auditors, ENKA Community companies, our shareholders, and third parties in case you have expressed clear consent. We only share your personal information with relevant people and stakeholders in order to provide you the services in accordance with the contract you have signed with our institution.
5) Transferring Personal Information Abroad
Your and students’ personal information and student transcripts may be transferred abroad and to our accredited institutions and organizations, for students’ overseas matriculations, for providing high quality education services, for overseas student trips, and organizations, and for the purposes stated above. The principle is to ensure that the country, where your data is transferred, has necessary personal information protection regulations. If the country lacks necessary regulations, Protection of Personal Information permission procedure is completed when data responsible in the organization where your information is transferred guarantees in written format that the information will be protected and personal information will not be misused.
6) What is the duration of data processing?
Your personal data may be processed as long as it is needed to accomplish the purposes stated in this text when there is a limited duration stated in legal provisions. When these purposes are finalized, or the period of processing personal information ends, and if there is no legal reason or duration, this data will be deleted, destroyed or anonymized by our institution. As you may see below, your right to apply to delete, destroy or anonymize your personal information is reserved.
7) Precuations Taken For Information Security
We have taken necessary administrative and technical precuations in order to prevent illegal processing of your personal information, and prevent unauthorized people from having access to it. These precuations are; creating passwords, physical security precuations and creating a hyerarchy of authorization and having staff who have access to this information sign confidentiality contracts so as not to disclose it to others and not to misuse it.
8) Rights of the Personal Information Owner
Personal information owners have the right
- To learn if their personal information have been processed or not,
- To request information about the processing if their personal information has been processed;
- To learn the purpose, which the personal data have been processed for and if the personal information has been used for the intended purposes;
- To know the third parties both in the country and abroad to whom the personal information has been transferred;
- To request that correction be made if their personal information has been processed incompletely or inaccurately, and that the third parties to whom the personal information has been transferred be notified of the correction,
- To request that their personal data be deleted or destroyed if the need that required its processing no longer exists even if the personal data had been processed in line with the provisions of the Law on Protection of Personal Data as well as the provisions of other related legislation,
- To object to occurrence of any result that is to their detriment that can be found as a result of thorough analysis of personal data exclusively with the help of automated systems;
- To request compensation for damages they may have incurred due to unlawful processing of their personal data.
On condition that we, as personal data possessors, deliver our demands, regarding our rights, to our institution with the following methods arranged in this Clarification Text, the institution will finalize your demand free of charge within maximum thirty days depending on the quality of the demand.
Personal information owners are entitled to apply to our institution by using the methods stated in the form and with documents to verify their identity by filling out “Data Subject Personal Data Application Form” and submitting it to our institution. In order for a third party to make an application on behalf of an owner of personal data, a power of attorney, which has been executed before and authenticated by a notary public, is required.
Please be advised that the data controller of ENKA Sports, Education and Social Aid Foundation Kocaeli Private ENKA Vocational And Technical Anatolian High School, and Kocaeli Private ENKA Science and Technology High School (ENKA) collects, processes and, in case of need, transfers the personal data of its employees. ENKA, as a responsible employer, displays sensitivity at highest level to the protection of your personal data, and, in compliance with the principles of good governance, attaches great importance and acts with discernment in the processing and storage of the personal data of all its employees in accordance with the provisions of the Law No. 6698 on Protection of Personal Data.
In addition to personal identification information, contact information as well as information on age, gender, state of health, divorce decisions, information about family status, copies of identity cards, medical reports, IP numbers, marital status and demographic information such as country of origin of the employees of our Institution, which are considered as personal data under the relevant laws, also any further information thereon such as their history of employment by our Company, their levels of education, any seminars and any in-works trainings they participated in as well as any information needed for the fulfilment of our legal taxation and social security obligations, are processed and stored by our Company always in compliance with the relevant applicable legal provisions.
ENKA performs the collection and processing of the personal data of its employees only on the condition that it is:
- Mandatorily provided for by the applicable laws to do so;
• Directly related to the conclusion or fulfilment of a contract;
• Mandatory for us to be able to perform our legal obligations;
• Mandatory for the establishment, exercise or protection of any rights of ENKA;
• Based on the existence of a legitimate interest of ENKA, provided that your fundamental rights and freedoms are not violated thereby;
and, moreover, any personal data are only then transferred by ENKA if it is mandatory for the protection of the life or of the bodily integrity of its employees or of any other person.
Any specific information that are identified as private information of confidential and special nature in the Law on Protection of Personal Data are processed and transferred only if clearly provided for by laws to do so, and any information on the state of health or the sexual life just for the purposes of protecting the public health, operations of preventive medicine, medical diagnosis, treatment and nursing services, planning and management of health-care services as well as their financing.
Your personal data are either provided to us by yourself in the documents you presented at the time of your job application such as your curriculum vitae (CV), copy of your identity card, your medical report, criminal record etc., or requested by us from yourself for the completion of your employment process, or collected by us by virtue of correspondence with public agencies and institutions or via third party firms involved in.
Please be advised that your personal data will be processed, stored and safekept by our Company throughout your term of employment if no longer period of time is provided by the applicable laws, without prejudice to the statute of limitation for legal proceedings, i.e. the prescription. Moreover, please be also advised that our Company will not use your personal data, without your explicit consent, for any other purpose as provided herein, and that your personal data will be made available and transferred, in accordance with the applicable legal provisions, only to public agencies and institutions and judicial authorities if so requested by them within the applicable legal periods of time, as well as to our business partners and group companies in compliance with our human resources policies. The necessary safety and security measures required to be taken for preventing any unauthorized access to and any illegal processing of your recorded and safekept personal data are duly identified, and for the purpose of preventing any illegal disclosure and any misuse of your personal data by the personnel having access thereto for processing purpose, all the necessary administrative and technical measures such as limitation of the authorizations of and conclusion of confidentiality agreements with such personnel having access to your personal data, are duly taken. Should any amendments be made in the applicable legislation, also the principles specified hereunder will be amended accordingly. In case of any such amendment, you will be informed properly thereabout.
Please be advised that you are entitled, in accordance with the provisions of the Law No. 6698 on Protection of Personal Data, Article 11, regarding your rights on protection of your personal data, to apply to our Company via e-mail to email@example.com , firstname.lastname@example.org in order to:
- Get detailed information about your rights on protection of your personal data;
• Learn whether your personal data are processed or not;
• Request information if your personal data are processed;
• Learn the purpose of processing of your personal data and whether they are used for the intended purposes;
• Learn whether your personal data are transferred or not, and if transferred, the third party(ies) to whom they are transferred;
• Request the rectification of any incomplete or inaccurate personal data, if any;
• Request the erasure or destruction of your personal data under such conditions as laid down in the applicable legislation;
• Request the notification of your aforementioned requests for rectification, erasure or destruction of your personal data to such third party(ies) to whom your personal data is transferred to;
• Request compensation for any damage, if any, arising from any unlawful processing of your personal data.
Wishes and Demands of Data Subjects (i.e. persons whose personal data are processed)
In accordance with the provisions of the Law on Protection of Personal Data, Article 10, ENKA informs the Data Subjects about their rights on protection of their personal data and leads them the way how to make usage of such rights. For the purpose of assessment of the rights of Data Subjects and providing them the necessary information, all required company-internal steps are being taken and all administrative and technical regulations are being made by ENKA in compliance with the provisions of the Law on Protection of Personal Data, Article 13.
In this respect, Data Subjects may lodge, in writing, to ENKA their applications about their demands concerning their rights specified in the ENKA Personal Data Protection and Processing Policy, by filling in and signing the so-called Data Subject Personal Data Application Form provided at the address www.enka.k12.tr and following such method as stated therein or designated by the Personal Data Protection Board, and adding thereto their identification information and documents.
Such application may also be made by virtue of a third party for and on behalf of the Data Subject upon presentation of a notarial authentication, i.e. power of attorney by the Data Subject to such third party.
ENKA Sports, Education and Social Aid Foundation
The Explanations for the Candidate Parents Regarding the Personal Data in Kocaeli Private ENKA Vocational And Technical Anatolian High School, Kocaeli Private ENKA Science And Technology High School
As being the Data Responsible of ENKA Sports, Education and Social Aid Foundation Kocaeli Private ENKA Vocational And Technical Anatolian High School, and Kocaeli Private ENKA Science and Technology High School (ENKA), we have high level care of the data regarding the information that our candidate parents interested in receiving service from our school share with our enterprise during the application process, and give great importance to process and keep the personal data of all people in accordance with Personal Data Protection Law #6698 (“KVK Law”)
While the candidate parent applying for registration, our school processes the personal data as designated by the law such as your ID information, age, gender, health information, marital status and country in accordance with the law. When your child registers to the school, the institution keeps this data during the period determined by the legal regulation. In case, your child is not registered then the institution keeps the data for 6 months after the application process is completed and discards afterwards.
When you apply for the registration, in order to examine the conditions of admissions for your child, the information such as name, last name, address, telephone number, e-mail, decree absolute, information regarding the family status, nationality, religion, decisions regarding custody, grades of your child, profession and education background, your workplace, your ID information, copies of ID cards, the information on the siblings of the child are collected by our institution.
As all of our students are educated with full scholarship in our school, in case of need, the deed of the house that you are living in, the rent information and documentation, information on vehicles, land and buildings, your assets, the occupation of the mother and the father, salary and monthly income, your other children, your and your child’s health records, the taxes that you pay will be collected in order to assess your financial aid/scholarship application and it can be shared with the authorised departments and offices only for this purpose. When your child is admitted to the school, the aforementioned information will be kept in accordance with the legal regulations during the education of your child at the school and after your child finishes their education at the school. In case your child is not admitted to the school, the information will be kept for 6 months after your admissions process is completed and they will be discarded afterwards.
Essential security measures have been identified to ensure that your personal information is not processed or accessed against the law. The essential administrative and technical measures such as authority limitations and signing of a confidentiality agreement have been taken to ensure that the staff with an access to this information does not share this with others unlawfully or use it other than its intended purpose.
In this context, you preserve the right to:
- learn if your personal data have been processed or not,
- demand information if your personal data has been processed;
- learn the purpose, for which your personal data have been processed and whether or not the personal data have been used for this purpose;
- know the third parties to whom the personal data have been transferred within the country or abroad;
- ask for the correction to be made if your personal data have been processed incompletely or inaccurately, and this process to be notified to the third parties to whom the personal data have been transferred
- request that your personal data to be deleted and abated when there are no reasons for processing the personal data any more although they were processed in accordance with the decrees of KVK Law and other related law, and this proccess to be notified to the third parties to whom the personal data have been transferred.
- appeal the result against that person that came out by the analysis of the processed data only by the automatic systems.
- demand compensation for damages you may have incurred due to unlawful processing of the personal data.
When you submit your request regarding your rights stated above through the ways arranged below, your request, depending on its type, will be finalized by thirty days free of charge.
Owners of personal data may communicate their requests regarding their rights stated above by submitting information and documents that will verify their identity by filling out and signing the “Data Subject Personal Data Application Form”. In order for a third party to make an application on behalf of an owner of personal data, a power of attorney, which has been executed by a notary public, is required.
ENKA Sports, Education and Social Aid Foundation Kocaeli Private ENKA Vocational And Technical Anatolian High School, and Kocaeli Private ENKA Science and Technology High School (ENKA), takes the utmost care, in its capacity as data controller, to protect the personal data contained in your curriculum vitae and the other information that you share with our institution as a candidate for employment and/or which is available on human resources platforms during the job application process. We attach great importance to the processing and storage of personal data in accordance with the provisions of Law No. 6698 on the Protection of Personal Data.
Besides the personal identity information, contact details, information about your age, gender, state of health and marital status, and demographic information, such as country of origin, which you have shared with our institution and/or which has been communicated to us via human resources platforms during the job application process, and which are defined as personal data in the law, information concerning your level of education and employment history and data on seminars and in-service training in which you have participated are processed by our institution in accordance with the relevant legislation, and are stored solely for the eventuality of your meeting ENKA’s job criteria and of the need arising for your employment.
Your curriculum vitae, copies of your identity documents, medical reports, personality tests and criminal records are among the personal data which are provided to ENKA by yourself, or forwarded to our institution by the major human resources platforms with which you have previously shared data, as part of the job application process, in line with your aim of working for ENKA. Your personal data as job applicants are obtained and stored by our institution in parallel with the purpose for which you provided the information, for the legitimate aim of filling currently vacant positions or positions that may become vacant in future, while paying maximum attention to your personal rights and freedoms. Such data will be retained and processed for a period of three years following the communication of your curriculum vitae to our institution, and will then be erased. The security measures required to prevent any illegal access to or processing of your personal data as a result of your job application have been identified, and the necessary administrative and technical measures, such as authorization limits and the signing of confidentiality agreements, have been taken to prevent those personnel who have access to these data from disclosing them to other persons in contravention of the law or from making use of them outside the processing area.
In this context, in order to make use of your rights concerning your personal data under Article 11 of Law No. 6698 on the Protection of Personal Data, you are entitled to apply to our institution via e-mail, using the addresses email@example.com , firstname.lastname@example.org and so to:
- obtain detailed information about your rights concerning the protection of your personal data;
- find out whether your personal data have been processed or not;
- request information if your personal data have been processed;
- discover the purpose for which your personal data have been processed and whether or not they have been used for this purpose;
- find out whether your personal data have been transferred or not, and if so to what third party(ies) they have been transferred;
- request the rectification of any incomplete or inaccurate personal data;
- request that your personal data be erased, under the conditions laid down by law;
- request that any third party(ies) to whom your personal data have been transferred should be notified of your request for rectification or erasure;
- request compensation for any damages that you may have incurred due to unlawful processing of your personal data.
Wishes and Requests of Personal Data Subjects
In line with Article 10 of the Law on the Protection of Personal Data, ENKA informs data subjects about their rights concerning the protection of their personal data and guides them on how to make use of these rights. In compliance with Article 13 of the same Law, ENKA operates the channels, internal procedures and administrative and technical regulations necessary for the purpose of assessing the rights of data subjects and providing them with the required information.
Accordingly, data subjects may communicate their requests in respect of their rights as set out in the ENKA Personal Data Protection and Processing Policy by providing identification information and documents and filling out the form provided at the address www.enka.k12.tr or by filling out and signing the Data Subject Personal Information Application Form by such other means as are stated on the form or determined by the Personal Data Protection Board.
In order for a third party to make an application on behalf of a data subject, a specific power of attorney must have been drawn up by the data subject in favor of the person who is to make the application through the agency of a public notary.